Bookkeeper
Position Description
Trinity Episcopal Church, Newtown, CT
Hours: 8 Hours/Week. Flexible hours; all work done onsite
Beginning: August 2023
Collaborates With: Rector, Communications Director, Parish Treasurer and Chair of Finance Commission, Volunteers and Staff
Working Environment: Creative and collaborative team; Office and technology supplied
Supervisor: Trinity Episcopal Church Rector
___________________________________________________________________________________________
Overview:
Responsibilities:
· Counts the Sunday offering with volunteer counters and enters the contributions into Power Church and oversees the completion of the bank deposit.
· Post recurring weekly and monthly EFT (Electronic Funds Transfer) contributions, manage online giving program – VANCO - and track and input pledges.
· Receives, reviews, and posts miscellaneous income and investment income and ensures proper documentation of all income.
· Prepares and sends quarterly and year-end giving statements.
· Process bi-weekly payroll through Paychex and post payroll journal entry into PowerChurch (our financial tracking and data management software); distribute checks.
· Generates year-end 1099’s, and maintains filing system of payroll documents (W4’s, timesheets) and maintains benefit updates for those enrolled in health insurance, pension, and STD.
· Performs monthly bank reconciliations and ensures posting to the proper account and timely payment to avoid late fees.
· Ensures proper documentation of all expenses (receipts, and proper approval of vouchers before processing payment), prepares checks, and pays invoices promptly.
· Produces and distributes monthly reports to commission chairs and updates accounts regarding the yearly budget.
· Communicates with Treasurer, staff, volunteers, vendors, and banking contacts. Works with outside accountants to complete the annual audit.
· Enters annual parish budget into Power Church.
· Manages all personnel files, Manages completion of state/federal forms for new hires, contractors, supply clergy. Handles pension, short-term disability, and health insurance for employees.
· Reports annual changes in clergy compensation to the Church Pension Group.
· Completes Annual Parochial Report and Parish Annual Report related to finance and membership.
· Maintains accurate file retention for tax purposes and in compliance with recommended best church practices.
· Supports annual financial audit by 3rd party independent organization.
Resumes To: admin@trinitynewtownct.org or 36 Main Street, Newtown, CT 06470.
Trinity Episcopal Church, Newtown, CT
Hours: 8 Hours/Week. Flexible hours; all work done onsite
Beginning: August 2023
Collaborates With: Rector, Communications Director, Parish Treasurer and Chair of Finance Commission, Volunteers and Staff
Working Environment: Creative and collaborative team; Office and technology supplied
Supervisor: Trinity Episcopal Church Rector
___________________________________________________________________________________________
Overview:
- Trinity Episcopal Church seeks professional Bookkeeper to support fiscal oversight and management of parish ministries and outreach activities. Candidate will step into well-organized system.
- Candidate will be trustworthy, discreet, and able to engage positively with multiple volunteers and staff. Candidate will be dependable, well-organized, and able to maintain confidentiality.
- Trinity Church policy states that Candidate will not be a member of the parish family.
- Trinity Episcopal Church is a progressive Christian faith community. Read about us here: https://www.trinitynewtownct.org/
- We are part of the Episcopal Church in Connecticut (ECCT): https://www.episcopalct.org/
- Candidate will complete mandatory Safe Church Training and background checks.
Responsibilities:
· Counts the Sunday offering with volunteer counters and enters the contributions into Power Church and oversees the completion of the bank deposit.
· Post recurring weekly and monthly EFT (Electronic Funds Transfer) contributions, manage online giving program – VANCO - and track and input pledges.
· Receives, reviews, and posts miscellaneous income and investment income and ensures proper documentation of all income.
· Prepares and sends quarterly and year-end giving statements.
· Process bi-weekly payroll through Paychex and post payroll journal entry into PowerChurch (our financial tracking and data management software); distribute checks.
· Generates year-end 1099’s, and maintains filing system of payroll documents (W4’s, timesheets) and maintains benefit updates for those enrolled in health insurance, pension, and STD.
· Performs monthly bank reconciliations and ensures posting to the proper account and timely payment to avoid late fees.
· Ensures proper documentation of all expenses (receipts, and proper approval of vouchers before processing payment), prepares checks, and pays invoices promptly.
· Produces and distributes monthly reports to commission chairs and updates accounts regarding the yearly budget.
· Communicates with Treasurer, staff, volunteers, vendors, and banking contacts. Works with outside accountants to complete the annual audit.
· Enters annual parish budget into Power Church.
· Manages all personnel files, Manages completion of state/federal forms for new hires, contractors, supply clergy. Handles pension, short-term disability, and health insurance for employees.
· Reports annual changes in clergy compensation to the Church Pension Group.
· Completes Annual Parochial Report and Parish Annual Report related to finance and membership.
· Maintains accurate file retention for tax purposes and in compliance with recommended best church practices.
· Supports annual financial audit by 3rd party independent organization.
Resumes To: admin@trinitynewtownct.org or 36 Main Street, Newtown, CT 06470.